Guidelines for Industry Guest Room Blocks
ACTRIMS has secured a block of rooms with group rates at five hotels: The Canopy, $249.00; the Hilton West Palm Beach, $245.00; the Hyatt Place, $242.00; the Marriott West Palm Beach, $219.00; and The Ben, $259.00. Industry supporters requesting accommodations for 10 or more total room nights are required to request a sub-block within the ACTRIMS block by contacting Chris Caple at firstname.lastname@example.org. A Sub-Block Agreement Form will be provided once the sub-block pattern is agreed to. Housing requests will be accommodated on a first-come, first-served basis based on availability.
ACTRIMS has contractual financial responsibility for payment of sleeping rooms contracted with these five hotels. By submitting and signing the ACTRIMS Sub-Block Agreement Form, the Industry Supporter understands and agrees that the Industry Supporter will be responsible for paying the hotel directly for any utilized guestrooms. ACTRIMS will charge the Industry Supporter, should the actual pickup fall short of the agreed to 100% room commitment outlined in the Sub-Block Agreement Form. Reductions or cancellations of Industry Supporter sub-blocks will not be refunded. Each hotel will charge Industry Supporters for any no shows or late cancellations.
Sub-block rooming lists are due to ACTRIMS no later than Friday, January 3, 2020. In the event the room list does not match the number of rooms specified in the Sub-Block Agreement Form, ACTRIMS will release the unassigned rooms and has the authority to reassign based on demand.
If your guest room requirements are less than 10 total room nights, you may book your reservation online no later than Tuesday, February 4, 2020.