Industry Opportunities

The annual ACTRIMS Forum is a prime opportunity to highlight the advancements your organization has made in the MS field. Bringing together the best and brightest in multiple sclerosis research, the ACTRIMS Forum 2020 will gather over 1,200 attendees as ACTRIMS continues to further its mission of providing leadership in the field of MS and other demyelinating diseases. In addition to sound scientific programming, the ACTRIMS Forum 2020 is pleased to offer a variety of opportunities for Industry Supporters to network with attendees while showcasing your organizations’ expertise.

Refer to the icons below for details and to request a Support Opportunity, Business Suite and/or Exhibit space, or apply for a Satellite Symposium. The submission of a Request Form or Application does not constitute a contract. ACTRIMS will provide confirmation to Industry Supporters of ACTRIMS Forum participation.

Please note the following first right of refusal and eligibility requirements:

  • Industry Supporters of ACTRIMS Forum 2019 have first right of refusal until Thursday, August 29, 2019 to sponsor the same event or product again in 2020. Beginning Friday, August 30, 2019 all remaining support opportunities will be sold on a first-come, first-served basis.

  • Until Thursday, August 29, 2019, ACTRIMS Forum 2019 exhibitors will receive priority booth assignment. Beginning Friday, August 30, 2019, all remaining exhibit opportunities will be sold on a first-come, first-served basis. Exhibit booths will be assigned according to space requests, past participation in the ACTRIMS Forum and total contribution to the ACTRIMS Forum 2020.

  • Business Suites are available exclusively to sponsors of the ACTRIMS Forum 2020 with a commitment of $15,000 or above and/or exhibitors at $10,000 or above. Any Industry Supporter meeting the minimum contribution may request a Business Suite as they are sold on a first-come, first-served basis.

  • Only Satellite Symposia programs offering certified continuing medical education are allowed. Satellite Symposia slots will be assigned on a first-come, first-served basis following the review of the proposals by the Scientific Program and Executive Committees.

Refer to the Industry Participation & Promotion Policy for more information, including details regarding in-booth promotion, solicitation/sales and signage.  

+ Key Industry Supporter Dates

Thursday, August 29, 2019 First right of refusal deadline for ACTRIMS Forum 2020 Industry Supporters and exhibitors
Friday, August 30, 2019 All remaining exhibit spaces and sponsorship opportunities being held for first right of refusal will be available to any Industry Supporter and sold on a first-come, first-served basis
Friday, October 25, 2019 Industry Supporter Manual available
Friday, November 29, 2019 Deadline to submit non-ACTRIMS meeting requests at the official ACTRIMS Forum venue for regular rental reservation fees
Saturday, November 30, 2019 Meeting space rental fees increase for non-ACTRIMS meetings
Friday, December 13, 2019 All 10’ x 20’ and 20’ x 20’ booth designs must be submitted to ACTRIMS for a “screening” of booth structures to ensure fairness and smooth logistics onsite
Friday, December 13, 2019 Exhibitor Appointed Contractor (EAC) forms due. An original Certificate of Insurance (COI) must also be submitted by non-official EACs for them to gain access to the show floor.
Friday, December 13, 2019 All Business Suite designs must be submitted to ACTRIMS for a “screening” to ensure compliance and smooth logistics onsite
Saturday, December 21, 2019 Early registration ends
Sunday, December 22, 2019 Regular registration begins
Friday, January 3, 2020 Industry sub-block rooming lists due
Thursday, January 30, 2020 Lead retrieval early bird deadline
Friday, January 31 -
Tuesday, February 18, 2020
Lead retrieval regular pricing applies
Tuesday, February 4, 2020 Hotel reservation deadline date
Thursday, February 6, 2020 Freeman discount pricing deadline
Friday, February 7, 2020 Disclosure of offsite meetings due
Friday, February 14, 2020 Regular registration ends and all exhibitor badge information must be received. A $50 fee per badge will be added to any badges requested after this date.
Wednesday, February 19, 2020 Late pricing begins for lead retrieval
Thursday, February 27, 2020 Onsite registration opens
Thursday, February 27 – Saturday, February 29, 2020 ACTRIMS Forum

+ PhRma & AdvaMed Regulations

Industry Supporters are responsible to meet any local, state, or national regulations in the United States regarding marketing, promotional, and educational materials concerning pharmaceuticals or medical devices. Please consult with your legal department.

The ACTRIMS Forum 2020 Scientific Program Committee and the accredited CME provider adhere to the standards of independence as defined by the Accreditation Council for Continuing Medical Education.

+ Cancellation Policy

All Support, Exhibit, Business Suite and Satellite Symposia commitments are final and non-refundable.

+ Payment Options

ACTRIMS tax ID number: 26-4496795

Credit Card: Visa, Master Card, American Express or Discover are accepted. Please contact Brittany Marsala Olson at bolson@actrims.org to request a copy of the credit card authorization form. Note a 4% processing fee will be added to the balance owed for all credit card transactions.

Wire Transfer: Contact Brittany Marsala Olson at bolson@actrims.org to obtain wire transfer information.

Checks: Made payable to:

ACTRIMS
Attn: Brittany Marsala Olson
1818 Parmenter Street, Suite 300
Middleton, Wisconsin 53562 USA