Satellite Symposia

What is included in the Satellite Symposium fee?

• Presentation room with standard audiovisual equipment. Symposium organizers are required to use the existing room layout and AV. Any additional AV equipment requires pre-approval from ACTRIMS and must be ordered through the Forum AV provider. Approved additional equipment and labor will be at the expense of the symposium organizer.

• Up to four complimentary Delegate registrations exclusively for Satellite Symposium faculty and two complimentary Satellite Symposium Vendor registrations which may be used exclusively for staff from the accrediting company, approved outside AV personnel, etc.

• Live streaming and recording through the ACTRIMS Forum Event App. Following the Forum, and with the organizer’s permission, Satellite Symposium recordings will be hosted in the Forum Event App exclusively for registrants to view on demand. Organizers also have the option to share the recording in the ACTRIMS Online Library starting in June 2025 (three months post Forum). Please note: content in the Online Library is open to the public and complimentary.

• At the request of the organizer, the symposium recording can be provided to the accrediting company.

Are there any additional expenses to be aware of?

• ACTRIMS is not responsible for honoraria, travel expenses, or registration fees. All faculty are required to present in person and register for the Forum. Organizers are responsible for any registration costs beyond the complimentary badge allotment outlined above.

• Organizers are strongly encouraged to provide food and beverage during their assigned symposium slot at their expense.

• Satellite Symposium organizers may provide up to two foam core easel signs to ACTRIMS for placement at the Forum venue(s). Organizers are responsible for designing and shipping signs to the venue.

• Lead retrieval technology is available through ACTRIMS for an additional cost.

• Other promotional opportunities are available for purchase. See below.

What is the average attendance?

• Accredited CE Satellite Symposia bring great value to the Forum and are strongly attended. The room will be set for approximately 325 based on previous attendance.

How will ACTRIMS promote Satellite Symposia?

• Satellite Symposium titles, dates, times, and appropriate disclaimer information will be listed on the Program Schedule page of the ACTRIMS Forum website. ACTRIMS will link from the Forum website to the organizer’s website with symposium information, if applicable.

• Satellite Symposium information will also be accessible in the ACTRIMS Forum Event App under the Agenda and Satellite Symposia features.

• ACTRIMS will circulate promotional emails outlining the full Satellite Symposia schedule to all pre-registrants.

• ACTRIMS will send a push notification via the Forum Event App prior to the start of each Satellite Symposium to encourage attendance.

• Up to two foam core easel signs, provided by Satellite Symposium organizers, may be placed by ACTRIMS at the Forum venue(s).

Are there additional promotional opportunities?

• Satellite Symposium organizers may promote their Satellite Symposium to their own networks via email marketing, social media campaigns, etc. All promotions will require ACTRIMS pre-approval and must include appropriate disclaimers.

• Symposium organizers may purchase a Forum Event App Virtual Briefcase Insert and/or a Direct Mailing List for $5,000 each.

  • Event App Virtual Briefcase Insert: Design and create your own virtual marketing piece that will be in the hands of attendees before, during, and after the Forum via the event app.

  • Direct Mailing List: Receive one-time access to the postal mailing addresses of pre-registered Forum attendees that opt-in to receive communications from Industry Supporters. Email addresses are not included.

Will the organizers receive live stream viewer reports?

• ACTRIMS will provide Satellite Symposium organizers a summary report of attendees who viewed the live stream of the symposium via the Forum Event App.

What is the application deadline?

• Satellite Symposium slots will be assigned on a first-come, first-served basis until all slots are filled.

ORGANIZATION

• Satellite Symposia are organized and entirely supported by third-party organizations.

• A limited number of Satellite Symposium slots are available.

• Preferred time slots are not guaranteed. All slot assignments are final.

• Commercial organizations may fully fund up to two symposia per ACTRIMS Forum. There is not a limit to the number of Satellite Symposia a commercial organization may jointly fund.

• Only Satellite Symposia that offer certified continuing education (CE) are allowed. Accreditation is the organizer’s responsibility. All Satellite Symposia must comply with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education.

• Symposia are limited to 60 minutes including Q&A. Start and stop times must be strictly adhered to.

• The nature of the symposium, including the selection of topics, must be oriented to an MS-relevant educational goal. Satellite Symposia that contribute to the 2025 theme of “Making Connections” or align with ACTRIMS’ values are encouraged. The topics must complement, but not duplicate, themes or sessions in the official ACTRIMS Forum program.

• Faculty are to be invited by the symposium organizer. All faculty are required to present in-person at the Forum and must be present for the entire duration of the symposium. Virtual speaker participation is not permitted. ACTRIMS is not responsible for honoraria, travel expenses, or registration fees.

• Satellite Symposia must be well balanced, and faculty should be chosen from among emerging as well as more experienced investigators and clinicians. In addition, diverse faculty representation regarding gender, race and ethnicity is required.

• To ensure symposium topics and invited faculty are not repeated year-after-year, symposium organizers that have hosted a symposium at an ACTRIMS Forum within the last three years will be required to explain during the application process how the proposed 2025 symposium differs from previous years.

• The number of Industry Supported Satellite Symposia or Industry Showcases in which any one participant may be involved as a presenter, discussant, or chair is limited to two. If a participant is a chair and a speaker at the same symposium or showcase, it will be considered as only one activity. Satellite Symposium or Industry Showcase organizers are responsible for communicating this policy to their faculty at the time of their invitation to ensure compliance.

PRESENTATION

• The symposium organizer must notify ACTRIMS immediately in the event of any faculty or agenda changes following the Scientific Program Committee’s review and approval of the submitted symposium application.

• The materials presented during a symposium are the full responsibility of the organizers, including obtaining all appropriate copyright permissions and licenses for slides and other materials presented or distributed.

• Branded product names may not appear in any title, promotional materials, or materials presented or distributed during the symposium.

• The symposium organizer may produce materials (e.g., syllabus, abstracts, CE claim instructions, etc.) for participant viewing during their respective symposium. This material must be submitted for review and approval by ACTRIMS and must state "This independent Industry Supported Satellite Symposium is not included in the ACTRIMS Forum 2025 accredited program. CE certification provided by [Accrediting Company name]." The symposium organizer is responsible for involving its symposium faculty in the development and review of such materials and must have their consent prior to distribution.

• The symposium organizer may include CE claim instructions on the final slide of their presentation. A link to the symposium organizer’s CE claim website can also be included in the Satellite Symposium session within the event app.

• Any derivative materials created from Satellite Symposia require approval from ACTRIMS and additional fees may apply.

DISCLOSURES

• ACTRIMS will include the following statement on all program materials: “This CE activity is provided by [Accrediting Company name]. This independent Satellite Symposium is supported by an educational grant from [Industry Supporter name] and is not included in the ACTRIMS Forum 2025 accredited program.”

• ACTRIMS will provide Satellite Symposium organizers with a slide to display at the start of their presentation that includes the above statement.

By submitting a Satellite Symposium Application, the CE accreditor agrees to the ACTRIMS’ Industry Supporter Policies, Terms and Conditions, as well as all supporting documentation, including, but not limited to, the Industry Supported Satellite Symposium Manual. The submission of a Satellite Symposium Application is an offer to ACTRIMS to organize a Satellite Symposium and a binding contract between the CE accreditor and ACTRIMS will only be formed upon slot assignment notification and issuance of an invoice from ACTRIMS to the CE accreditor. ACTRIMS reserves the right in its sole discretion to refuse to accept any Satellite Symposium application.