Group Housing

Groups with housing needs of 10 or more total room reservations at the ACTRIMS Forum 2025 must request a group sub-block within the ACTRIMS room block. Organizers are required to submit a Group Sub-Block Request Form to receive approval and confirm availability.

There is limited hotel availability in the downtown West Palm Beach area. Your requested room block may be assigned at multiple hotels and nightly requests will be subject to availability. Please be mindful of this when making your hotel reservation requests. Hotels with availability for group sub-blocks are:

  • Marriott West Palm Beach

  • Hyatt Place West Palm Beach

  • Canopy by Hilton West Palm Beach

  • AKA West Palm Beach

  • Embassy Suites West Palm Beach

Due to limited hotel inventory, group housing will not be offered at the Forum headquarter hotel, Hilton West Palm Beach, during the early stages of registration. Further information about each of the hotels listed above is available when completing the Group Sub-Block Request form. We will do our best to open up rooms if they become available.

Group Sub-Block Guidelines

  • Group Sub-Block requests received by Friday, November 1, 2024, will be prioritized according to the submission date, support commitment level, and ACTRIMS’ ability to accommodate the request.

  • Only registered attendees of the ACTRIMS Forum 2025 may utilize the ACTRIMS room block. This policy will be strictly enforced and room reservations are subject to cancellation if policy is not followed.

  • A Group Sub-Block Agreement Form will be provided once the sub-block pattern is confirmed after Friday, November 1, 2024.

  • ACTRIMS has contractual responsibility for the payment of sleeping rooms reserved with the contracted hotels. By signing the Group Sub-Block Agreement Form, the Group is committing to and shall be responsible for full payment of the total room night commitment outlined. The Group will be responsible for paying the hotel directly for any sleeping rooms, and a credit card authorization form will need to be submitted to ACTRIMS for payment should the actual pickup fall short of the agreed to room commitment.

  • Reductions or cancellations of group sub-blocks will not be refunded.

  • Contracted hotels will charge Groups for any no-shows or late cancellations. 

  • Sub-block rooming lists are due to the Official Housing Bureau, Martiz Global Services, no later than Monday, January 6, 2025. In the event the room list does not match the number of rooms specified in the Group Sub-Block Agreement Form, ACTRIMS will release the unassigned rooms and has the authority to reassign based on demand.

To request a group sub-block at the ACTRIMS Forum 2025, please complete the request form below.

Guidelines are subject to change without prior notice. Failure to adhere to these guidelines may result in sanctions from ACTRIMS.