Invited Speaker Information

Welcome!

Welcome to your resource for all up-to-date information regarding your participation as a speaker at the ACTRIMS Forum 2025. This page will be updated throughout the planning process, so please be sure to bookmark this page.

If you have any questions, please contact Keri Lore at klore@actrims.org.

Important Tasks

Upon Acceptance of Invitation

  • Accept or Decline your invitation to speak and submit initial speaker materials (headshot, biography, revised presentation title, etc.): You can do this in the Speaker Portal accessed through the button below.

  • Disclosure Form: Complete your disclosure form by clicking the Disclosure Form button below.

December 9, 2024

  • Abstract: Each invited speaker is required to submit an abstract for their presentation. Note that this abstract will be published in the ACTRIMS Forum 2025 Abstract Catalog and the Multiple Sclerosis Journal online. Each abstract should include the following sections: background, objectives, methods, results, conclusion. There is a character limit of 2,500, excluding spaces. Submit your abstract in the Speaker Portal.

February 7, 2025

  • Presentation Slides: You are required to submit a near-final version of your presentation slides for CE review by Friday, February 7. Submit your presentation file to the Presentation Upload button below.

Submit Speaker Materials

When clicking the Speaker Portal button for the first time, please create a “New User” account. Once your user credentials are created, please keep note as you will need them to return to the portal and update with your information as it is due. The Speaker Portal is where everything EXCEPT your disclosure form and presentation file will be uploaded.

Speaker Travel and Accommodation

Speakers in Sessions 2-6: As an acknowledgment of your service, you will be provided complimentary registration for the ACTRIMS Forum 2025, economy airfare, up to three (3) hotel nights, and up to $100 in ground transportation expenses.

ACTRIMS will book your flight and hotel accommodation on your behalf. Please do not book your own flight. Additionally, ACTRIMS staff will register you for the Forum with the information you provide in your speaker portal.

Invited speakers can use this link to begin arranging your airfare.

Presentation Preparation Guidelines

  • The deadline to upload your presentation slides for CE review is Friday, February 7, 2025. Click the Presentation Upload button above to submit.

  • Presentation slides should be created in a widescreen PowerPoint (PPTX file). Do not submit a PDF file.

  • Do not put your disclosure details in your slides. Your disclosures were collected on the Disclosure Form and will be provided via a disclosure booklet to attendees in the event app.

  • Please use high contrast colors and avoid layering graphs or images in your slides.

  • When uploading your presentation, please name the file using this structure: PresentationNumber_LastName (i.e. S1.1_Smith)

  • Your presentation should address the topic provided in your speaker invitation.

  • Note that the audience includes both physicians and scientists. Please include a clinical application aspect to your talks as well as basic science, if applicable.

  • An ACTRIMS Forum 2025 slide template is available for your use. It is not required to use this template.

Speaker Ready Room

  • The Speaker Ready Room will be available starting on Wednesday, February 26.

  • Once you have provided the initial upload of your presentation, you will be permitted to make minor changes. You will need to reupload your presentation onsite in the Speaker Ready Room by 6:00 pm the night before your session.

  • The Speaker Ready Room will also have a mock setup of the technology in the General Session room. Please take time to review your presentation and test the technology.

Speaker Ready Room Hours (Meeting Room 1GHI):

  • Wednesday, February 26: 5:00 - 7:00 pm

  • Thursday, February 27 & Friday, February 28: 7:00 am - 7:00 pm

  • Saturday, March 1: 7:00 am - 1:30 pm

During Your Session

  • Please arrive no later than 15 minutes prior to your presentation. We will adhere to the program schedule and cannot allow any presentations to extend beyond their time limit.

  • Stay on time – please refer to the session timing outlined in your speaker invitation.

  • Co-chairs will moderate the Q&A discussion with session speakers. When someone asks a question, please provide a focused response.

  • As time allows, the session speakers will be invited to jointly discuss shared learnings as well as further insights into individual findings.

  • Audio & Visual Equipment: A laptop with your presentation pre-loaded, projector, screen, podium with microphone, confidence monitor, wireless lavaliere, slide advancer, and internet connection will be available for your use. You will not be able to use your own laptop or flash drive during your presentation.

ROLE REGISTRATION TRAVEL HOTEL
Invited Speakers/
Session Co-Chairs		 Complimentary Roundtrip economy airfare
Up to $800 domestic
Up to $2,000 international
Up to $100 ground transport 		Up to three (3) hotel
room nights

Partner Symposia Speakers: Speakers invited to participate in a partner symposium will be reimbursed in accordance with the agreement between the partner organization and ACTRIMS.